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Why and how to delegate works: Vì sao cần và ủy thác công việc như thế nào? | by Nguyen Vu Hung (vuhung)
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Why and how to delegate works: Vì sao cần và ủy thác công việc như thế nào?

Delegate: Ủy thác, giao việc cho người khác - Là cách hoàn thành công

việc (của mình) qua tay người khác. Đây là một trong những kỹ năng quản

lý/lãnh đạo cơ bản.

 

The final test of leadership is to leave behind men and women with the

conviction, commitment and competency to carry on ... and this can be

accomplished through delegation. Delegation is the on-going process by

which a leader assigns additional tasks (i.e., responsibilities and

authority) to a subordinate in such a way that there is acceptance of

responsibility for the assigned tasks.

 

*Why Delegate*

 

1. *Benefits to the leader*

• Eased work pressures - not dominated by minor details

• Increased time for primary (broader) responsibilities

• Increased time for self-development

 

2. *Benefits to the subordinate*

• Challenge and interest

• Increased motivation

• Increased opportunities to learn and grow

 

The twin goals of delegation are (1) the development of subordinates and

(2) the increased effectiveness of the leader.

 

*Why One Manager Does Not Delegate*

 

* He can do it faster and better.

 

Even if this is true, does he have confidence in his ability to get

the thing done through others rather than doing it himself? In other

words, can he delegate?

 

* He thinks his subordinates can't handle the assignment and will make

a mess of it.

 

Honestly, he does not know unless and until he tries them out;

moreover he can train them to do it.

 

* It takes too long to train/guide them to do it.

 

Yes, it may take a longer time in the short run but he is not

investing in the short-term task but in the long-term development of

his staff. Moreover, when they can handle the job, he would have

more time for his primary responsibilities such as setting

departmental/organisational direction and objectives and building

teamwork.

 

* If he trains his subordinates to do it then wouldn't he become

dispensable?

 

Isn't that a good thing that you have a replacement ... so that you

can be promoted to a higher level in the organisation?

 

If this manager continues not to delegate, he may be taking a shortcut

to the cemetery because the work will be too big and heavy for him to

bear alone. Meanwhile, his subordinates will become bored and lose

enthusiasm in their jobs.

 

*How to Delegate*

 

1. *Select the task to be delegated and match it to the proper person*

 

Delegation is not the assignment of routine tasks to anyone who

happens to be available. There is a need to assess strengths,

weaknesses and previous experience of all available personnel and

then match them with tasks that will utilize their strengths and

experience.

 

Looking again at Moses' criteria in his selection of men to help him

in the task of mediation (Exo 18:21-23), we see that he chose

spiritually and morally qualified men for the tasks. We too need to

look for these same qualities in our potential candidates.

 

2. *Meet for the initial delegation and motivate*

 

The key to successful delegation is communication of the importance

of the assigned tasks and how they fit into the grand scheme of

things. You need to present the tasks from his perspective, "What's

in it for me?" In other words, ensure that there is benefit for the

person. This is also when you communicate performance expectations

and clarify the extent of his authority.

3. *Maintain supervisory control - observe, review and coach

*Delegation is not the abandonment of tasks. As a leader, you are

still ultimately responsible therefore time should be set aside to

observe and meet with the subordinate for follow-through and review

of the delegated areas. This follow-through will give you the

opportunity to coach the subordinate in his new assigned tasks. Time

spent with your subordinate will also provide you with the

information to decide whether to intervene or to allow him to fail

and learn from his mistakes.

 

Be careful not to take a problem out of a subordinate's hands and

make a decision when he merely wants to discuss it with you. Let him

take the wheel; do not be a back-seat driver i.e., do not make

decisions that your subordinate could otherwise make for himself.

 

"The best executive is one who has sense enough to pick good

people to do what he wants done, and self-restraint enough to

keep from meddling with them while they do it."

President Roosevelt

 

Continue to guide him by asking questions to clarify his objectives,

raise up all key-related facts, think of alternatives and

possibilities and finally consider consequences of actions.

 

cf. www.vtaide.com/gleanings/delegation.htm

cf. www.mindtools.com/pages/article/newTMM_60.htm (longer and

more in-depth)

cf. leadershipfreak.wordpress.com/2010/08/09/delegation/

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Uploaded on October 17, 2012