admin
Smithsonian Ocean Portal 3:41pm, 9 July 2012
Welcome to the Portraits of Planet Ocean Flickr group!

When you joined the group, you agreed to a set of rules that let you know what kinds of photos are allowed in the contest, how to submit them, and how your photos can be used by the Smithsonian.

Just in case you need a reminder, here is a summary of what you need to know.

What kinds of photos are allowed?

The main thing to remember is that the photos have to be of marine life -- and photos that are off-topic can be rejected by moderators. But our interpretation of "marine life" is broad. The photos can be underwater or on land; they can include animals or not; they can focus on human interaction with the ocean; they can be of wildlife or taken at aquaria. If you feel your photo was rejected without good reason, send us a Flickr message and we can discuss.

One important thing is that we cannot accept photos in which a person is recognizable. Legally, we'd need to have release forms signed by all the people in the picture, and that's a big hassle.

How do I submit photos?

All you need to do is upload your photos to your personal Flickr account, and then add them to the group.

In your caption, it would be great to have the following information:
(1)Where the photo was taken
(2)What species are featured? (If you aren't sure, it's ok; we have a museum of scientists to help us identify unknown species.)
(3) How do you want your name credited?

How can the Smithsonian use my photos?

By submitting photos to the group, you agree that your images may be used by the Ocean Portal on Flickr, including a "Best of" group or something along those lines. We may upload some images as permanent content on the Ocean Portal. Group photos may be used for all standard museum purposes including but not limited to archives and exhibition. (This is unlikely but possible.)

Before museum exhibition in the Brian Skerry exhibit, however, you'll have to sign a release form -- so we won't put them on public display without getting your further permission.

Thanks for reading! Feel free to message us with any questions, or post them here.

Best,
Hannah & Emily
The Ocean Portal
DC Shorts Film Festival Posted 6 years ago. Edited by DC Shorts Film Festival (member) 6 years ago
One page says they go up February 2013 another page says the deadline is March 2013 another May 2014.. when is the deadline?
admin
The exhibit opens in March 2013 (delayed a month from February 2013), and the first round of images will go up then. It will be open until Summer 2014, and we will continue to accept submissions and update the exhibit with new photos until May 2014.

Make sense?

Thanks
Hannah
admin
Hey all,

Two things:

1) A heads up: Starting today, I'm going to only approve two photos from a given group member each day to prevent a burst of new photos from burying other entries every time we get a new member. So if you don't see all your photos at once, it doesn't mean they've been rejected; they're just going to trickle into the feed a bit more slowly. Feel free to continue submitting even if you have other photos still in the queue!

2) Brian Skerry will shortly begin reviewing the first round of photos, and his selections will be invited to a "Best Of" group and be displayed in the exhibit. However, please keep submitting photos! Every few months he'll go through the new additions and make more selections for both the Best Of group and the exhibit.

Thanks again for all your wonderful photos. Please let me know if you have any questions.

Best,
Hannah
Ocean Portal Editor/Producer
watersh@si.edu
Mauritius100 6 years ago
Hi

Would like to check that I have understood this.

I posted some images here some time ago. Today I see that one of them has been used on the site below in a way that I believe is not as described above although I was not asked in advance and is also against flickr's rules as clicking on it does not lead back to my photostream.

ocean.si.edu/ocean-photos/striped-eel-catfish

Google also suggests that the same image has been used on facebook .. again this is not something that I have agreed to and is not as described above.

I await your comment.
admin
Hi Mauritius100,

When you joined the group, you agreed to these rules. Here are the official rules you were presented with when you joined, as well as a summarized version I posted in the forum.

Here's the official language from the Group Rules: "by submitting pictures to this group, you agree that your images may be pulled into a photo “feed” on the Ocean Portal using the Flickr API, uploaded as permanent content on the Ocean Portal, and/or digitally displayed in the Smithsonian’s National Museum of Natural History and that your name, photograph, and entry materials may be used for all standard museum purposes including but not limited to archives and exhibition."

If you want us to take the photo down, we will--just let us know. But you did agree to these rules when you signed up. We usually try to create a link in the credit and I'm sorry we left it out this time; I will add it in immediately.

Please keep in mind that we are a non-profit educational website. We're not making any money off of your image and are using it to educate people about the ocean and spread awareness about ocean conservation.

Best
Hannah
Ocean Portal Producer
watersh@si.edu
Mauritius100 Posted 6 years ago. Edited by Mauritius100 (member) 6 years ago
Hi

Thanks for the rapid reply.

In your answer you say that you give the official rules as well as the summary available on this forum. However I can see no reference to the summary in your post above. ( Do forgive me if I am mistaken in this - I am not looking for an arguement. I simply wish to understand what is happening so I can make an informed decision)

I quote from the summary of the group rules that you gave on this thread as you yourself refer to it in your answer and as this is the version that members can refer to most easily.

"By submitting photos to the group, you agree that your images may be used by the Ocean Portal on Flickr, including a "Best of" group or something along those lines. We may upload some images as permanent content on the Ocean Portal. Group photos may be used for all standard museum purposes including but not limited to archives and exhibition. (This is unlikely but possible.)

Before museum exhibition in the Brian Skerry exhibit, however, you'll have to sign a release form -- so we won't put them on public display without getting your further permission."

It would seem that the summary omits some types of use mentioned in the original version. In addition this information is not available on on the front page of the group either.

I do not dispute whether the official version is presented to members for signature initially nor whether I did sign the official version at the time I joined.

I do however suggest that the official version should be available on this group, preferably on the welcome page and that members should be able to consult it when they want rather than it be something that be trotted out when someone asks a question as to use of an image.

I pointed out that the image used did not link back to my photostream as flickr itself requests. You say "We usually try to create a link in the credit and I'm sorry we left it out this time; I will add it in immediately.
" Some 20 hours later I note this has not yet been done.

I do bear in mind that you are a non-profit website with an educational role. That is the reason I posted photos here .. and the reason I am waiting to decide whether to continue doing so.

Regards
admin
Hi Mauritius,

The group rules are accessible from the front page: look under "additional information" on the right, and they are linked to from my summary forum post. I was just trying to be helpful by posting the summary since so many people don't read the rules; I don't think I misrepresented the rules in my summary and am sorry if you misunderstood.

To be clear: by uploading photos to the group, you have given us permission to use the photos on our website.

I immediately updated the photo credit as I said; look below the photo to see your Flickr name and a link back to your original photo.

Thanks again for submitting photos and hope you're comfortable enough with our use to keep them in the group. Let me know if you have other questions.

Best
Hannah
watersh@si.edu
Mauritius100 6 years ago
Hi Hannah

Thanks again for your reply.

I now see where the full rules are ...

As for the link ... it is in pale yellow which does not show up very well on the white background. In fact I could not see it at all. Faced with your insistence that you had done the link I clicked all round the image, on the image ....and back around the image at random, until eventually I found the link by accident. I also found that clicking on the image itself still gives a copy of the original image .. but not on my flickr stream.

I have always understood that flickr requires links to work more simply as in someone clicks on the image and they should find their way back to the original on flickr.

Apologies if I am wrong ...

Regards
Groups Beta