Whoowl 5:24am, 17 March 2008
Hey Everyone, I had a good time at the meet up today, and I think I saw some really cool stuff (like being in the freezer!)

I really want to thank our models for showing up and handling what could have only been an over powering experience at times. We owe it to our models to get them their pics in a timely and professional manner as easily as possible.

This brings me to a tool that I would like us to try for this past photo-shoot. We now have a server running some software called Gallery2. It allows people to easily upload, download, and share pictures, but unlike flickr you can do it easily for large sets because it can handle zip files.


Instructions:

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Initial Setup - do this if you are a new model or photographer

1) Everyone (models and photographers) should head over to pdxstrobist.org and register for an account. You just need to fill out the form, and pick a name. Probably good if you use the same as your flickr handle to avoid confusion. Whatever you put for "Full Name" will be visable so choose something you are comfortable with sharing.

2) Once your account is approved, sign in and this will immediate create a personal gallery for you. A gallery is like a Set in flickr land, but you can create sub-galleries inside them.

3) Models, set your Gallery to allow uploads from any registered user. Note: You will only have to ever do this the first time!

To do this goto:
- Album ---> Edit Permissions
- In the box under "Add new group permissions", put "Registered Users" into the box, and then pull down and select "add sub item"
- If you need help, just write me and I can do it for you.

4) Photographers you don't need to do anything more until you are ready to upload pictures (see below)

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Photographers - Upload your Pictures!

Photographers, now that you have your spiffy account, and the models have given you the ability to add items to their galleries, you just need to do the following:

1) Create a zipfile that contains all the pictures for each model you took pictures of during a shoot. I think this zipfile can't exceed 25 MB in size at the moment, but I have not really tested it. If it's bigger than this, make a few zip files.

Jeff requested that we do the following with our pics:
- Each image within the zip file should contain photographer information so that the model knows which person took the picture.
-Also its a good idea to add a strip on the bottom of each photo with your photographer name and/or website info.
- Needs to be in JPEG form (probably 100%), big enough for the models to print 8x10 for their portfolio.
- I would also recommend that we use sRGB color-space to not confuse the models when they try and show them online, or get prints.

2) Go to the site and login
3) Navigate back to the main gallery, and then into the gallery for the model.
4) From the album actions list, choose "add items"
5) Find your zipfile(s) and click browse. For caption put in your name/company name - shoot date. Click upload. Wait for it to complete.

Note: The upload script won't run longer than 10 minutes, so you need to be able to transfer the full zipfile in 10 minutes. If you can't because of your connection speed, then make a bunch of smaller zipfiles)

THAT'S IT! Now the models have full access to the images, and can move, delete, download, organize, whatever.

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Models here is how you download all the images in one big zipfile once they are uploaded.

1) Log in to the site
2) Goto your gallery
3) Under Item Actions choose "Add Album to Cart"
4) When you get to the cart screen, at the top right, pull down and select "Download in Zip" (note, you can remove any pics you are not interested in downloading at this stage too)
5) Your download will start after a bit, and you will get a file that has all the pictures in it.

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Aimee J'Adore 10 years ago
What a great idea! well I'm registered. :)
afraid caption [deleted] Posted 10 years ago. Edited by afraid caption (member) 10 years ago
I registered too.
audreywalker 10 years ago
Brilliant! Thanks for setting this up for everyone.
Jason Marlow Posted 10 years ago. Edited by metakephoto (admin) 10 years ago
what a wonderful idea. yeah i would like to thank everyone as well, i had such a wonderful time, and would love to work with all the models again. i will be putting my photos up really soon. i'm vibrating with excitement over the number of quality images that i received.
Whoowl 10 years ago
Yeah, I think this is going to work well. I saw that Aimee and Rochelle are both setup, so hopefully us Photographers will start uploading our pics soon.
admin
kenneth barton PRO 10 years ago
I've just done this. I'll upload photos soon.

-ken
drwhimsy 10 years ago
Same here.

Thanks for organizing this.
pdxblazer503 10 years ago
I will upload pictures to this web site as well, but May I know who's
owner/admin of the web site?
Whoowl 10 years ago
metakephoto and I are the admins of the site, and I have donated the server and hosting. It's our own private server, not shared with others (except for some of my personal sites like StreetLampPhoto.com)
Whoowl 10 years ago
Hey guys (and gals) I started to upload my images, and noticed that my zipfile was around 250mb in size. Obviously not going to work. If you run into a similar problem, you can use Gallery Remote to upload the files.

You can get it here:
gallery.menalto.com/wiki/Gallery_Remote

Documentation on how to use it is here:
codex.gallery2.org/Gallery_Remote:FAQ

With the remote software you can just drag and drop the files into the models galleries. Doesn't matter how big they are or how slow your connection is too.
admin
metakephoto PRO 10 years ago
Also if you don't want to upload huge files or dont have the capabilities, just bring a CD or DVD of images to the next meetup and give it to me. It'll be your golden ticket to being able to shoot again with the group :)

In the future i'm going to try to moderate that everyone submits at least 1 image to each model they photographed (and if not, we are going to restrict that photographer from the future shoots until the images are submitted)
The_Nothing 10 years ago
ug, i might go with the CD route... i can upload the 5 pics I have anywhere in the world BUT this pdxstrobist gallery.

latest error

Error
Error (ERROR_STORAGE_FAILURE) :

* in modules/core/classes/GalleryStorage.class at line 226 (gallerycoreapi::error)
* in modules/core/classes/GalleryStorage.class at line 545 (mysqlstorage::_getconnection)
* in modules/core/classes/GalleryCoreApi.class at line 2800 (mysqlstorage::getmapentry)
* in modules/core/classes/GallerySession.class at line 851 (gallerycoreapi::getmapentry)
* in modules/core/classes/GallerySession.class at line 231 (gallerysession::_loadsessiondata)
* in modules/core/classes/Gallery.class at line 287 (gallerysession::init)
* in init.inc at line 118 (gallery::initsession)
* in main.php at line 76
@metakephoto I don't know if that is a good idea.

Quite honestly my first time to the strobist meet I shot some good stuff but due to user head space, one of the models I shot, I would not post any of them for anyone to see.

I understood the community to be about learning, sometimes in learning we as photographers produce crap and other times we have the Midas touch.

My example was with Amy and friend in Jan, I had color issues and just bad things happening. AKA I was learning and in the ugly part about learning flash photography.
afraid caption [deleted] 10 years ago
@strayz01 I can understand you were not happy with the shots you may have taken but on the model side, they aren't being paid at these shoots, the least we can do is give them the shots we have and let them decied on what they can use.
I personally don't feel like I produced very good shots on this last shoot, I didn't even get shots of all the models but did some editing and put up what I did get for the models to make their own decision.
If you spend time shooting them, you should give them something in return. I think most of us can produce one pic and those with the Midas touch can produce more LOL
admin
metakephoto PRO Posted 10 years ago. Edited by metakephoto (admin) 10 years ago
@westwindphotography: you explained the situation perfectly...and the following is my cruder explanation of things.

@strayz01: The models are giving us their time for free and in exchange we are giving them at least 1 image from each photographer. And in the future i'm going to be enforcing this policy so everyone in the group is contributing to the models. And if you decide you don't want to contribute to the models, dont photograph them and enjoy watching/learning from the people that are.

If you want to horde all your shots (whether theyre good or bad) hire a model, pay them $$ for there time and learn lighting on your own time.
But as it applies to the pdxstrobist group, we are supplying the models with images from the shoot for their portfolio. So its a win/win situation..Models get new images for there portfolio/website and photographers get new images for their portfolio/website, lighting experience, interacting with model experience, etc...and both people live happily ever after.....The End
admin
coupeowner 10 years ago
I didn't end up shooting at all in February, just helped w/ others setups etc. and watched and learned alot. Last weekend I ended up shooting the guys at the bar, a beer, and mrpotter (thanks again) at the pinball machine. But I only have non-strobe catches of one of the models (will forward those). I am realizing I need to be more aggressive in setting up a model shot, and will work harder at getting my own setup next time. I'm just not into shooting w/five others at the same time. So I am glad to hear it is OK to just hang, watch, and learn. I did notice several non-strobists shooting in our group last weekend though, and maybe that should be a requirement. Must have off-camera strobe to shoot. Or maybe we shouldn't exclude anyone?

I think breaking into groups would help the feeding frenzy that seemed to occur at the pool table last weekend and in the back yard in February. I think it may help force people to set up and think about their own shots - if that is a goal of the group.

But I really want to thank Jeff for his efforts and the models for their time as this has been a tremendous opportunity for me. I also want to say that I really appreciate the sharing that goes on - both ideas and equipment amongst my fellow strobists.

I am also happy to contribute the model shots that I do end up with, as I agree that that is the least we can do for them. But do you really want all of the model shots? or our best 10 shots of each model?
admin
LukeOlsen PRO Posted 10 years ago. Edited by LukeOlsen (admin) 10 years ago
The requirement of one image per model isn't a big hurdle to overcome. In fact I think it's a good incentive to get the shot you want. If something isn't working then do some on location troubleshooting with other photographers or simplify the lighting setup. That said, if a shot surely does suck then don't include it, but unless your shooting film getting at least one 'workable' image to the model shouldn't be too hard.

p.s. and personally I would rather give prints to the models anyway.
admin
metakephoto PRO Posted 10 years ago. Edited by metakephoto (admin) 10 years ago
I have to agree with PhotoInference that unless your shooting film you should be able to come away with at least 1 shot per model, even if its the first time youve ever used a camera. With digital you get instant feedback and if your not happy with it, talk with others in the group and figure out a solution. Thats what makes the group fun and educational...And in a group of 20+ photographers i'm sure you could find a solution to your shot (or at least why your unhappy with it)
admin
OregonVelo 10 years ago
Here are some things that I noticed at the two shoots I have attended.

• There are some people without flashes, either because they forgot, or don't have. If you fall into this category, feel free to ask someone to barrow equipment. If you can bum a pocket wizard off of someone, most likely someone will allow you to jump on the channel they are using to try things out. You may not change their setup, but you can change the setting on your camera and achieve a different look.
• People seem to be afraid of asking for help or information. These events are for learning. You can learn by watching but most people learn better by asking and doing.
• Setup… Setup… Setup… Please don’t use the models for your setup. Test you lighting on someone else and the use the model for the final shot. This way the model gets to spend quality time with more people. I think we may all be guilty of this.
• Work as a group. Again this comes down to learning and fellowship.
• Along with giving the models at least one shot, please post to the group. Even if your shot is similar to someone else’s. I believe people want this to be a community; participation by everyone enhances the community.

Also, if you don’t feel comfortable barrowing someone’s equipment then you can also go down to Pro Photo Supply and rent. They are dirt cheap for their rentals.

Lastly, thank you to those that let me barrow stuff and helped me out with my shots last weekend.
dansana 10 years ago
I would like to see more coaching – prompting small groups to share ideas and information. There is a lot of talent in this group. We just need a change in the way we approach the shoot. One idea is to add some structure and assign a theme of the day. Then split into groups for photo assignments. We could get some quality learning done before the models even arrive.

The schedule could look something like this -

Hour 1
Meet and greet – show and tell. Discuss your knowledge level, equipment, focus and style.

Hour 2
Facilitated discussion on the day’s theme and objective. Decide how many groups to create and develop assignments for each group. Let the photographers flash each other as they explore exposure ratios and light positioning.

Hour 3-4
Models arrive and rotate through the groups as needed ensuring that they get a break while the photographers flash each other some more and set up for the next assignment. Wrap up with group photo and discuss improvements for next month.

As far as a theme – let’s start with the basic portrait or Head shot. Groups can explore broad light, short light, butterfly light, split light, etc. Next shoot – kick it to the next level. Glamour, Fashion, Commercial model portfolio shots? How about kids, pets and families?

Just a thought.

-danny
admin
metakephoto PRO Posted 10 years ago. Edited by metakephoto (admin) 10 years ago
@dansana: great ideas danny, this next shoot i'm planning on splitting everyone up into 3 groups (6 photographers per group). Possibly 4 groups, but i'm still working out the details. And the first hour will be similar to your hour 1 & 2 examples combined.

Hour 1: We'll have meet and greet, talk about what we want to accomplish for the day, brainstorm with the shooting locations, split the group up into teams of 6, start setting up and running test shots before the models arrive. And i'm planning on having our subjects arrive on Hour 2.

and i think the group shot could be a fun thing to incorporate into each shoot. so possibly we could plan for that after the first break. Possibly make Group 4 dedicated to setting up the group shot and taking candids during the day.
Stereoblind 10 years ago
I think I posted my pictures correctly to pdxstrobist.org.

But it's new and therefore inherently complicated due to lack of familiarity so please point out what I did wrong so I can do it right next time. :)
Whoowl 10 years ago
@the_nothing - I think your error was caused by there not being enough space in the temporary spot files go during upload. A sort of photo purgatory on their way to their final destination on the gallery. I changed that location so it should be fixed.

The pdxstrobist thing should be consider a work in progress as we tune and figure out the best way to use it. I have a server upgrade planned later next month that will give us 1 terabytes (1000GB) of storage too, which is good because there is very little space on the old box right now.

In fact, if the models can delete their pics after they download that would be stellar. After we get more space we can leave stuff up if people want.
Whoowl Posted 10 years ago. Edited by Whoowl (member) 10 years ago
@stereoblind, you did get all your images posted in the gallery, but you posted all the pictures in your own gallery. I think the way we are hoping to do it is to have each photographer upload each models pics into the model's gallery. That way they can just to go one spot to get all their pics.

This is a tad more work for us photographers because we need to make a zip file for each model and then upload them separately. Also, you only have to do the zip thing if you are uploading a bunch of files and trying to save time. You can upload individual pics if you don't mind clicking to find all of them.

PS- I will move your pics to each model's gallery so you don't have to reupload them.
Stereoblind 10 years ago
Very kind of you sir! I will look at the instructions again with a new eye for details on uploading to individual models accounts. Thank you!
Whoowl 10 years ago
Guys, sorry the server is back online, it was down for about 5 hours starting at 5pm last night. During the upgrade a hard disk failed, and I had to scramble to reinstall stuff. Good news is that I put in all new bigger hard disks, and increased the RAM to 2GB so we should have a decent server until I get around to buying a new one.
admin
| whiteSpace | PRO 10 years ago
All I get is a "database error" message. No options are available.
Whoowl 10 years ago
@deziner999 I restarted the DB should be fixed now.
thinkable straw [deleted] 10 years ago
I put my stuff on there from the meet as well. I think I did it right, I followed the directions.
DaveWeav 10 years ago
I registered but it will not let me log in. Are there currently any problems?
drwhimsy Posted 10 years ago. Edited by drwhimsy (member) 10 years ago
I can log in but can't seem to upload. My zipped files to Zuzzie and Aimee failed. I can't seem to upload myself either (progam appears to hang for a long time and then appears to finish - or time out - with nothing there). OS is Windows Vista.

I tried installing gallery remote too - which leads to my specific quesion: What is the correct url to enter when setting up Gllery Remote with pdxstrobbist.org?

Thanks for setting this up and answering questions!
Auzigog 10 years ago
I registered, but I can't log in. Any ideas?
admin
OregonVelo 10 years ago
Same for me...
Whoowl 10 years ago
@eyeRmonkey and @oregonVelo

After you sign up your account has to be activated by either Jeff or myself. This is to prevent spambots from signing up for accounts. That is why it says:

Your registration was successful.
Your registration will be processed and your account activated soon.

I have activated the accounts so you should be good to go.
admin
OregonVelo 10 years ago
Thanks... that worked. I think we have a few people confused on WHERE to upload photos to on the PDXStrobist.org site. If I understood the instructions correctly, we are supposed to upload photos into the models gallery, not our own. Correct?
DaveWeav 10 years ago
I didn't see a gallery for Joe. Is there another way to get a photo to him?
Whoowl 10 years ago
I don't know what to do for models that haven't got their own login setup yet. I guess just put the images in your gallery for now, and we can move them later. This is all for the model's benefit and and I realize that we have made it more difficult for the photographers than the models so I sort of feel that if the models don't get an account than we have tried our best to get them their images.

Future shoots are going to have the instructions and information about the site given out in the beginning so everyone should know about it and have the option to use it. Also, Jeff and I can always burn DVDs of the images once they are uploaded too and bring those to the events to get them to people. Just would be nice in this day and age if we can use the Internet instead of having to make discs.
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