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I've been known to whip up something in Excel. I keep a template so I can plug in numbers and print. It does the math for me as a double check. Also, you can just open new tabs at the bottom for multiple receipts and you can save them all there. It's easy for me to track.
Posted 5 months ago.
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I did the same, I have an invoice, created in excel, has all the pertinent information, including job number, date, etc... I either print or email or both, this way I have an electronic record.
Posted 5 months ago.
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Thanks. Sounds like Excel is the way to go.
Posted 5 months ago.
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The few I've done were made using an Excel template with a logo pasted at the top so it doesn't look like a spreadsheet. I then print it and mail it with a handwritten "Thanks, great working with you, blah blah" note on the invoice in an ink color other than black or I "print" it as a pdf and email it with a "thanks for your business" email note.
That way you have an electronic backup of whatever you've sent.
Posted 5 months ago.
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Excel template as well, then converted to pdf with CutePDF (free download). don't forget to add in sales tax!
Posted 4 months ago.
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i use excel for all my invoices as well
Posted 4 months ago.
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Quickbooks.
Posted 4 months ago.
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I was beggining to think there was nothing but Excel for doing this stuff. Now Quickbooks makes two. But Excel is way out in the lead.
I really thought that people were going to provide software names I have never even heard of before. But I guess it's just best to use what most of us have access to already.
Posted 4 months ago.
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Actually - if you do run a business, Quickbooks does make it fairly easy. the nicest thing about Quickbooks is it allows you to track your tax liabilities and such.
There are accountants out there who will sit down with you and figure out what your business needs are and then set up the quickbooks file for you. Then you just go in and enter your expenses, your receipts, etc, and it takes care of all the heavy lifting.
There's also really good integration between quicken home and business and quickbooks, if i remember correctly.
The other accounting package (no real world experience) is peachtree.
but if you're just doing a small shoot here and there, Excel works great.
Are you incorporating, doing an LLC with pass through taxation or ?
Posted 4 months ago.
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For one-off type stuff I think Excel is that way to go and it actually lets you "save as" PDF (you don't need to "print to" or use another program). A PDF looks much more professional (and doesn't allow editing) than xls file.
As others have said I have a template set up with a logo at top and basic information all set up so it's pretty easy to plug in a description and numbers.
Posted 4 months ago.
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Hey Mark, I've been searching for the program that I had used a while back and totally forgotten about as I'm not doing any photography business.
The program is called Photobyte and it's free. Its great. Check out dpreview where they were offering it. I downloaded v5.2 a while back and its great. They probably have a more current one now.
I'm not sure if this is the same guy but it's looks like the filemaker program that was used. Check out the site for more info.
www.zimberoff.com/photobyte.htm
Did I mention that it's free?
Posted 4 months ago.
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I remember that one. I downloaded that long time ago. Totally forgot about it. Thanks for remembering.
Posted 4 months ago.
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I just throw my logo at the header of a word document and make the appropriate lines below. My hacked version of Excel just quit working and I don't need all the bells and whistles.
Posted 4 months ago.
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